Preparing Tax Records for Your Accountant

Things We Need From You:

The list below should assist you in gathering the necessary documents before you visit us. Please use it as a guide; not all documents may suit your situation.

Financial Statements

Financial statements for the business and yourself, if required. Include:

  • Profit-loss Statements
  • Income Statements
  • Cash Flow Statements
  • Balance Sheets

If you do not have these, we will create them.

Payroll Information

Payroll information (wages for employees or for yourself - officer compensation)

If you do not have these, we will create and file them with the taxing authorities.

Bank Statements

Bank statements and canceled checks.

Business Expenses

Receipts For Business Expenses

  • Travel
  • Advertising
  • Consulting & Labor (including cash and temporary laborers)
  • Rent
  • Utilities
  • Insurance
  • Bank & credit card statements
  • Office Supplies
  • Maintenance
  • Telephone
  • Internet
  • Raw Materials
  • Repairs and Maintenance
  • Postage & Shipping
  • Taxes and Licenses
  • Legal and Professional Fees

Motor Vehicles

Motor vehicle expense information

  • Business Use of Auto
  • Operating Expenses
  • Cash Flow Statements
  • Vehicle Driving Log with total & business miles driven


Business startup and organizational costs.

Asset Sales / Purchases

Asset purchase or sales during the year.

  • Furniture
  • Improvements to Office
  • Land
  • Buildings
  • Vehicles
  • Machinery
  • Etc.

Previous Tax Returns

Previous year's tax return.

If you do not have these, we will create and file them with the federal, state, and other local authorities.

Business From Home

Use of home details.

If your home is your principal place of business, (or if you use the workspace in your home to earn business income and use it regularly to meet with clients, customers, or patients) provide supporting documentation.

Taxes Paid / Installments

Taxes paid and dates of installments in the previous year.

All Income

Income from all sources.

The following are considered as business income (please contact us for personal income). Not all are taxable, but most are required to be reported:

  • Rental income (Rents from personal property)
  • Partnership Income
  • Gig income
  • Royalties
  • Virtual Currencies
  • Bartering
  • Other miscellaneous income (contact us for details)

Goods and Inventory

Cost of goods sold and inventory - if applicable.

  • Expenditure for goods purchased which will be resold for a profit


If you hired contractors, we will file the appropriate Form 1099s